Trust Centre
Your documents, organised and protected.
FileGuard helps businesses securely store, organise and manage important documents, records and renewal dates in one place.
Spend less time searching for paperwork, reduce administration and let automatic reminders keep important dates on track.
Secure Document Storage
Your organisation's documents are stored and organised within secure cloud infrastructure, separated from other customer organisations.
Encrypted Connections
Browser connections to FileGuard use HTTPS/TLS encryption so information is protected while it is being sent between your browser and the platform.
Role-Based Access
Access is controlled according to organisation membership, assigned roles and permissions — so people see only what they need to.
Automatic Reminders
Track expiry, renewal, review and inspection dates automatically, so nothing important is missed.
Organised Documents
Keep everything tidy with folders, subfolders, categories, site organisation, and fast search and filtering.
Registered with the Information Commissioner's Office
Fileguard Limited is registered with the UK Information Commissioner's Office as an organisation processing personal data.
ICO registration confirms that Fileguard Limited is registered with the Information Commissioner's Office. It should not be interpreted as an endorsement, approval, security certification or guarantee of UK GDPR compliance.
Your documents remain under your control
- Your organisation retains ownership of the documents it uploads.
- Access is controlled through roles and permissions.
- User accounts are protected through secure authentication.
- Organisation data is separated from other customer organisations.
- Authorised users can view and download documents according to their permissions.
- Documents are not sold for advertising purposes.
How FileGuard saves time
Store Everything Together
Keep policies, certificates, insurance documents, training records, inspections, vehicle records and other important documents in one place.
Find Documents Quickly
Use search, folders, subfolders, categories and filters to get to the right document without digging through drives or filing cabinets.
Let FileGuard Remember the Dates
Track expiry, renewal, review and inspection dates so you rely less on spreadsheets, diaries and manual reminders.
See What Needs Attention
The dashboard highlights upcoming items, overdue items and anything that requires your attention.
Security and privacy by design
The controls and practices below reflect how FileGuard is built and operated today.
- Secure account authentication
- Organisation-level data separation
- Role-based access controls
- HTTPS/TLS encrypted browser connections
- Secure document storage
- Administrative access controls
- Regular software and security maintenance
- Privacy-focused platform design
Further hosting and infrastructure information is available upon request.