Your customers shouldn’t have to remind you when their equipment needs servicing.
Keep customer equipment, certificates and next-due dates together. FileGuard helps your team see what’s coming up, contact customers in time and turn completed services into future bookings.
For service, maintenance and calibration companies working with garages, bodyshops and service centres.
ABC Accident Repair
Vehicle Lift 3
- Last inspection
- 10 March 2026
- Next due
- 10 March 2027
- Contact customer
- 30 days before
- 1Service completed
- 2Next date recorded
- 3Reminder received
- 4Customer contacted
- 5Visit booked
Illustrative example only — not a live customer record.
Every completed service can become the next booking.
From completed job to next booking
The work your engineers already do becomes the record that tells you who to call next month.
Record the equipment
After a completed job, the equipment is recorded against that customer — lift, alignment rig, booth or compressor.
Attach the certificate
The inspection or calibration certificate is stored with the equipment, so it can be found again without searching inboxes.
Set the next date
The next-due date goes on at the same time, so work that is coming up becomes visible instead of being forgotten.
See what’s due soon
Due-soon work appears ahead of time, giving the office a list of customers to contact and rebook.
Built for recurring workshop services
Calibration and wheel-alignment or ADAS equipment, vehicle lifts, spray booths and compressors — the kit that comes round again every year.
Records in one place
Customer, equipment and certificate held together, rather than spread across spreadsheets, folders and engineers’ notes.
Upcoming work visible
See which services, calibrations and inspections fall due in the weeks ahead, per customer or across the whole book.
Follow up first
Contact customers before they chase you — a service due next month is a call you can make this week.
90-day Service Partner Trial
We’d like to work closely with a small number of suitable service companies, so we’re inviting a handful to a 90-day trial. It isn’t a self-serve sign-up and it isn’t an open offer — we’ll talk first and see whether it makes sense for your team.
- Personal onboarding with the FileGuard team
- Help importing an existing customer or equipment list
- Setting up your first 25 customer and equipment records together
Already working with garages and bodyshops?
Start with your own team. If FileGuard proves useful for tracking your customers’ equipment, certificates and dates, there’s a natural conversation to have afterwards: many of the workshops you visit have the same problem with their own certificates, inspections and renewal dates. If it suits you, we can explore together how you might introduce FileGuard to those customers — nothing is agreed or expected up front.
Common questions
See what your next service pipeline could look like.
Send us a few details and we’ll arrange a 15-minute demo at a time that suits you.
Prefer email? help@fileguard.co.uk