Garage & Workshop Compliance Software UK

What a workshop is actually juggling

Each of these has a different source of truth for its interval, and none of them are interchangeable. Treating them as "annual inspections" across the board is where gaps appear.

Keeping the evidence organised

For each item above, the useful record is: what it is, which regime it sits under, who is responsible for booking the next check, the date of the last one, the certificate or report, and the next-due date. A register like this works whether it covers a single bay or several sites — see LOLER examination tracking for the lifting-equipment detail and calibration tracking for instrument certificates.

Reminders and access

FileGuard lets you set a reminder schedule per item (for example 90/60/30/14/7 days before the due date you enter) and attach the relevant certificate or report. Access is role-based — admin, manager, editor, viewer and auditor roles control who can edit records, with viewer and auditor roles read-only; it is not the case that technicians can only see their own records, so decide deliberately who should have write access to which categories.

Where this sits alongside the rest of the business

Bodyshops carry a similar set of obligations plus paint-booth and spray-process specific checks — see bodyshop compliance. If the workshop also runs its own vehicles (courtesy cars, recovery vehicles), those have a separate set of dates covered in business vehicle records.