Stop chasing documents and important dates.
FileGuard keeps your business documents organised in one place and reminds you before something needs attention — certificates, inspections, servicing, training records and renewal dates.
No credit card needed for the demo — explore with realistic sample data.
Example of a FileGuard dashboard with sample records.
Already have hundreds of files? Bring them with you.
Moving to a new system shouldn’t mean starting from scratch. The FileGuard Import Centre is built for getting an existing document library in quickly — and it’s included for every organisation.
- Bulk import existing documents instead of uploading them one at a time
- Assign documents to categories and records during the import
- Apply the same dates across multiple imported records when appropriate
- Review everything before it is imported
Everything you need to stay compliant
Compliance document management for certificates, inspections, equipment records, training and the dates that go with them.
Compliance dashboard
See expiry, overdue and on-track items across categories at a glance.
Document vault
Upload certificates, policies, service sheets and training records securely.
Smart reminders
Stay ahead of expiries with 90/60/30/14/7 day reminders.
Team & permissions
Invite admins, managers, editors, viewers and auditors with the right access.
Audit ready
Generate audit packs for inspectors, manufacturers and insurers.
Multi-site
Manage many sites and businesses from one organisation account.
Simple pricing. One plan. Full access.
Everything your organisation needs to manage documents, records, reminders and service history — with unlimited users included.
Standard Plan
Includes all core FileGuard features.
Including UK VAT (£49.00 net + £9.80 VAT) · 1 site included · unlimited users
- Organisation dashboard
- Categories
- Items / compliance records
- Document management
- Import Centre (bulk document importing)
- Service history
- Reminder settings
- Email reminders
- User permissions
- Activity log
- Audit-ready records
- Mobile and desktop access
Add extra sites for £35 + VAT per month each (£42/month including UK VAT). Each site has its own documents, compliance items, reminders, records and users. Central admins can manage all sites from one account.
Ask for a free onboarding call when you sign up and our team will walk you through setting FileGuard up.
VAT included where applicable. Non-UK customers see the same £58.80 total with tax handled by Stripe.