Less time chasing paperwork. More time running your bodyshop.
FileGuard keeps your important business documents, certificates, inspections, equipment records and renewal dates organised in one place — with automatic reminders before something needs attention.
Easy to set up · Bulk document importing · Automatic reminders
Example of a FileGuard dashboard with sample bodyshop records.
Running a bodyshop already gives you enough to keep track of.
Important paperwork shouldn’t be another thing relying on someone’s memory.
“Where’s that certificate?”
Important documents can end up spread across shared drives, emails, desktops and filing cabinets.
“When does that expire?”
Renewal and expiry dates can easily get missed when they’re being tracked manually.
“Has that inspection been done?”
Equipment, servicing and inspection records need to be easy to find when they’re needed.
“Who has the latest copy?”
Multiple folders and versions make it difficult for teams to know which document is current.
FileGuard brings the important information together so your team knows where to look and what needs attention.
One place for the documents that keep your bodyshop running
Examples of how bodyshops can use FileGuard — every business is different, so you decide what you track.
Insurance Documents
Keep important insurance documents organised and easy to retrieve.
Equipment Inspections
Store inspection records and keep track of upcoming dates.
Equipment Servicing
Keep service records together and see when equipment next needs attention.
Staff Training & Certificates
Organise staff-related certificates and important renewal dates.
Health & Safety Documents
Keep policies, assessments and relevant business documentation accessible.
Policies & Procedures
Make current business procedures easier for your team to find.
Calibration Records
Keep relevant equipment and calibration records organised where applicable.
Supplier & Business Documents
Store important supporting documentation without searching through emails and folders.
Stop relying on someone remembering.
Add important dates to FileGuard and receive reminders before something needs your attention.
Instead of checking spreadsheets or relying on calendar notes and memory, FileGuard keeps upcoming dates visible and helps your team stay ahead.
Find the document you need without the chase.
FileGuard gives your important business documents a structured home, so the same records live in the same place every time.
- Categories for the areas you track
- Folders and subfolders inside each category
- Items and records with their own documents
- Search across your document library
- Document dates, issue dates and renewal dates
- File details such as type, size and upload date
- Team access by role — admin, manager, editor, viewer or auditor
Whether you’re looking for an insurance document, inspection record or staff certificate, FileGuard gives your team one place to start looking.
Example of a FileGuard dashboard with sample bodyshop records.
Already have hundreds of documents? Bring them with you.
Moving to a new system shouldn’t mean uploading years of paperwork one file at a time. The FileGuard Import Centre is built for it.
- Bulk import existing documents
- Assign documents to categories and records during the import
- Apply the same dates across multiple imported records when appropriate
- Review everything before importing
- Get an existing document library into FileGuard faster
Your documents shouldn’t live everywhere.
- 📁 Shared folders
- 📧 Email attachments
- 📊 Spreadsheets
- 🗓 Calendar reminders
- 🗄 Filing cabinets
- 🧠 Someone’s memory
FileGuard doesn’t need to change how you run your bodyshop. It simply gives the important documents and dates a proper home.
Get organised without making it another project.
- 1
Create your FileGuard account
Start your 14-day free trial — no credit card needed to begin.
- 2
Add or import your documents
Upload documents individually or use the Import Centre to bring existing files across in bulk.
- 3
Let FileGuard help keep track
Organise documents, add important dates and use reminders to see what needs attention.
Built from experience of how busy businesses actually operate.
FileGuard was created to solve a simple problem: businesses have more documents, dates and records to keep track of than ever, but the systems used to manage them are often unnecessarily complicated.
The aim with FileGuard is simple — make important business information easier to organise, easier to find and harder to overlook.
Ellis LennonFounder, FileGuard